Our free Expense Report Form template takes your existing expense approval process to the next level. Using Workflow, this template automatically triggers status changes and sends email notifications to those involved, making your expense reports more efficient than ever. This template is connected to an Employee ID List form that populates the data for the Employee Name and Email fields.

The form’s authentication settings require an employee to log in with their Cognito Forms username and password. The process begins when an employee submits a receipt for a business expense for reimbursement. This entry is then reviewed by a manager who can approve the expense, deny it, or ask for more information. Once the entry is approved by the manager, it’s sent along to Accounting to be processed.

Customize this template and add or edit fields to collect all the information you need. Insert a file upload field to collect images of receipts directly in the form.